QR Code Access Control for Events: How It Works
What is the control of fit with code QR?
The control of fit with code QR is a system that permits to validate the entry of assistants at an event by means of the reading of a code QR printed or digital. At place to revise entries at paper manually or use personnel of security to verify each ticket, a reader QR connected at the system of management of the event cost the entry at less of a second.
The assistant presents his code QR —printed at paper, at a bangle or at the screen of his mobile— and the reader confirms if it is valid, if already has been used or if it corresponds at the correct zone of the enclosure. Everything stays registered at real time at the panel of management of the organiser.
How it functions the control of fit for QR at an event
The complete process has three phases:
Before the event: generation and distribution of the QR
Quan the assistant buys his entry or gets his accreditation, the system generates a code QR only linked at his data: name, type of entry, zones permitted and date of the event. This QR routes for e-mail, prints at the physical entry or debits at a bangle QR.
Each code QR is only and untransferable. If somebody attempts to duplicate it or falsify it, the system detects it at the moment of the reading.
During the event: validation at real time
At arriving at the enclosure, the assistant presents his QR at the reader. The system checks at real time if the code is valid, if it corresponds at this event and date, and if already has been scanned anteriorly. The less hard validation of a second.
If the QR is valid, the fit authorises and the system registers the entry. If already it was scanned, the system the mark as a duplicate and denega the fit. If it is dud or does not correspond at the event, the fit stays blocked automatically.
At events with multiple zones —VIP, backstage, zone of press, secondary arenas— the system verifies also if the QR has permission to access at this concrete zone.
After the event: data and statistics
A time ended the event, the organiser has fit at a complete registry of entries and starts: at which hour arrived each assistant, how many persons accessed for zone, which entries did not use and if it had bids of fit with QR duplicated or dud.
Types of support for the code QR at events
The code QR can present at distinct formats according to the type of event:
QR at e-mail or mobile The assistant gets the code QR for e-mail and presents it directly since the screen of his smartphone. It Is the most habitual format at events with sale of online entries. It does not require print and is comfortable for the assistant, although it depends of the fact that the mobile have battery.
QR printed at physical entry The entry at paper or carton takes the QR printed. Useful for events where part of the public prefers the physical entry or whither can not guarantee that all the assistants have smartphone.
Bangle QR The bangle with code QR integrates the QR directly at the bracelet that the assistant takes during all the event. It Is especially useful at festivals of several days, where the assistant needs to enter and exit of the enclosure at multiple occasions without having to seek the entry every time. The bangles QR of silicone are reusable; the of cloth or paper, disposable.
QR at accreditation At congresses, corporate events and sportive events, the QR prints at the accreditation —a card or pendant— that identifies at the assistant, speaker, press or personnel of the event. Each accreditation takes a QR only that determines at which zones can access.
Advantages of the control of fit with QR for events
It Deletes the tails at the entry The validation QR hard less of a second per person. At events with thousands of assistants, this reduces drastically the times of expects at the entry and improvement the experience of the assistant since the first moment.
It Detects dud entries automatically Each code QR is only and the system detects duplicated at real time. If somebody prints or shares an already scanned entry, the system blocks it of automatic mode without necessity of manual intervention.
Control of capacity at real time The system registers each entry and start, thus the organiser knows at all times how many persons there is in the enclosure and at each zone. This is especially notable for the fulfillment of the rule of capacity at concerts, festivals and sportive events.
Management of fit for zones A same event can have multiple type of general —entry, VIP, press, backstage— and the system QR manages the fit at each zone of automatic mode. The personnel of fit does not need to memorise which entries give fit at which zones: the reader signifies it of instantaneous mode.
Complete Registry for the organiser All the fits stay registered with hour and zone, which thing permits at the organiser analyse the behaviour of the assistants, detect beaks of entry and optimise the logistics of future editions.
QR or NFC for the control of fit at events?
It Is a habitual question when designs the system of fit of an event. Both techs function well, but have distinct characteristics:
| Code QR | Bangle NFC | |
|---|---|---|
| Cost of the support | Very low | Half-tall |
| Speed of reading | Alta | Very tall |
| It Functions without battery | Aye (paper/bangle) | Aye (passive chip) |
| It Permits payments cashless | No | Aye |
| Risk of duplication | Low (detection at real time) | Very low |
| Format more habitual | E-mail, paper, bangle | Bangle, card |
Quan use QR? The QR is the most habitual option for events where the entry embeni online and the assistant presents the code since the mobile or at paper. It Is more economic to implement and does not require to fashion or distribute additional physical supports.
Quan use NFC? The bangle NFC is the option preferred at festivals of several days or events where in addition to the control of fit wants to manage payments cashless. The bangle integrates fit and payment at an only support, which thing improves the experience of the assistant and simplifies the operative of the organiser.
At a lot of events combine both techs: QR for the principal fit and NFC for the payments at the interior of the enclosure.
→ It Discovers how function the bangles NFC for events
What need to implant a system of control of fit QR at your event
To implant a system of control of fit with QR at your event need three elements:
1. Software of management with generation of QR The system that generates the codes QR only for each assistant, routes them for e-mail or prints them, and manages the registry of fits at real time. It Is the brain of the system.
2. Readers QR for the control of fit The devices that scan the codes QR at the entry. They Can be readers devoted (PDAs or pistols QR) or smartphones with the app installed. The readers devoted are more rapids and robust for events with tall bulk of assistants.
3. Connectivity or offline mode The system needs to communicate with the central database to validate the QR at real time. At enclosures with bad coverage, is important that the system function at offline mode and synchronise the data when recover connection, to eschew that a fall of internet paralyse the fits.
Frequent Questions on control of fit QR at events
Can falsify a code QR of entry? It Is very difficult. Each QR contains only encrypted information linked at the assistant and at the event. If somebody duplicates or shares his QR, the system detects it at the moment of the second escaneig and denega the fit automatically.
It Functions the QR if the mobile does not have coverage? Aye. The code QR is a static image that does not need connection to show at the screen of the mobile. What aye that it needs connection is the reader of the organiser to validate the QR at real time, although the well designed systems have offline mode for these cases.
I Can use a free app for the control of fit with QR? They Exist free apps to scan QR, but do not offer the necessary functionalities for a professional event: detection of duplicates at real time, control of capacity, management of zones or registry of fits. For events with more of some few hundreds of assistants, a professional system is indispensable.
How many readers QR need for my event? It Depends of the number of assistants and the available time for the fit. As a reference, a reader can process among 300 and 600 persons for hour at optimal conditions. If your event has 3.000 assistants and want to that all enter at the first hour, need among 5 and 10 operative readers.
The system QR functions for events of several days? Aye. The system can configure so that each QR was valid at concrete days or for all the event, and so that it register entries and starts of independent mode every day. At festivals of several days, the bangle QR is the most comfortable format for the assistant.
I Can control the fit for zones with QR? Aye. Each QR can take configured the permissions of fit for zone: general, VIP, backstage, zone of press. The reader verifies automatically if the QR has permission for this concrete zone.
At Exyt manage the control of fit with code QR at events of every Spain: festivals, concerts, sportive events, congresses and ceremonies of rank. Our system cost entered QR at real time, detects duplicated of automatic mode and permits at the organiser control the capacity and the fits for zones since a central panel.
→ It Discovers our system of control of fit for events → Contacts with us for your next event
