Registration and accreditation of attendees

Accreditation system for events and registration of attendees

We offer professional solutions for event organizers to manage registrations, the accreditation system and registration of attendees at events without complications and improving the experience of attendees.

Software Acreditación Eventos

We have powerful event accreditation software

At Exyt Control we have developed Exyt-Acreditados, a custom software that adapts to all types of events and allows us total flexibility to adjust to the unique needs of your event.

It allows you to obtain attendee data through online registration, send tickets and manage access in the same process.

It also allows you to centralize all the contacts of an event and track the verification phases of an attendee as well as change the status, group, add and delete contacts and manage the sending of accreditations.

Three ways to send accreditations

When organizing an event we find ourselves with the need to keep track of the attendees. Depending on the type of event we will have three ways to accredit attendees:

Inscripción y acreditación online en eventos

Online registration platform for an open event

When it is an open event and any user can get their ticket, the simplest thing is to have them register their data in a web form. Press groups can be managed through an online registration, too.

Envio de acreditaciones para Eventos

Mass communication to the guest list

When you have all the data of the guests and you only have to carry out a mass communication . We prepare everything through a list of attendees and we send the invitations.

Registro asistentes envento

Manual attendee management for event workers and other profiles

When it comes to a worker or any other group that the organization of the event must validate, it is easier to enter the data directly in the accredited management panel. In this classification we can include parking passes, for example.

How are accreditations managed?

In all cases, an email is sent to the user to indicate the access process that must be followed from that moment. Sometimes the accreditation is attached to the same mail or, simply, the authorized point in the venue is communicated to complete the process.

Gestión acreditaciones eventos

1. Access

Manage access to the premises for workers, guests, press and vehicles.

Permisos en acreditaciones para eventos

2. Permissions

Assign different transit privileges within the event

Impresión acreditaciones eventos

3. Privileges

Authorize the different department managers to review, accept, deny or block access to people registered on the platform.

Envio de acreditaciones para Eventos

4. Mailing

Send by e-mail all the necessary documentation to access your venue (Print@Home format of accreditations, invitations, etc.) and track the shipments, knowing which emails have been correctly delivered, have been opened or have not been able to be delivered.

Attendance data in real time

Exyt-Acreditados is integrated with the ticket validation service , so you can generate attendance reports in real time. At all times you will know the staff inside the venue, those who are yet to enter and, once finished, you will be able to thank the attendees in a personalized way for their assistance.

In addition, it is possible to perform an access audit. Allowing to know in real time access data of the workers (accessed / not accessed, date and time of access, etc.). In this way we can send emails to the attendees once the event is over to remember, thank or encourage them to take some additional action.

Everything is stored in the cloud allowing access to information at any time from any device.

Datos de asistentes y acreditados en eventos
Datos de asistentes y acreditados en eventos

¿Necesitas alquilar equipos o material para tu evento?

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FAQs

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