Accreditation system and registration of attendees for events
We offer professional solutions for event organizers to manage registrations, the accreditation system and the registration of attendees at events without complications and improving the experience of attendees.
We have powerful accreditation software for events
At Exyt Control we have developed Exyt-Acreditados, a custom software that adapts to all types of events and allows total flexibility to adjust to the unique needs of your event.
Our platform offers the possibility of obtaining attendee data through online registration, sending tickets and managing access, all in the same process.
In addition, it allows you to centralize all contacts for an event and track the verification phases of an attendee or manage the sending of accreditations. But that’s not all, you can also change the status, group and add or delete contacts.
Three ways to send accreditations
When organizing an event, we find ourselves needing to keep track of attendees. Depending on the type of event, we will have three ways to accredit them:
Online registration platform for an open event
When it is an open event and any user can obtain their entry, the simplest thing is to have them register their data in a web form.
Mass communication to the guest list
When all the guest data is available and mass communication only needs to be carried out, we prepare everything through the list of attendees and send the invitations.
Manual attendee management for event workers and other profiles
When it comes to a worker or any other group that the event organization wishes to validate, it is easier to enter the data directly into the accredited management panel. In addition to different types of groups (press, artists, workers, guests...), parking passes can also be managed.
How are accreditations managed?
In all cases, an email is sent to the user to indicate the access process that must be followed from that moment on. Sometimes, the accreditation is attached to the same email or the point enabled on the premises is simply communicated to complete the process.
1. Access
Manage access to the premises for workers, guests, press and vehicles, among others.
2. Privileges
Assign different privileges and transit permissions within the event depending on the user's role.
3. Permissions
Authorize the different department managers to review, accept, deny or block access to people registered on the platform.
4. Mailing
Send by e-mail the documentation to access the premises and track shipments, if the e-mails have been correctly delivered, have been opened or there have been deliverability problems.
Attendance data in real time
The Exyt-Acreditados platform is integrated with the ticket validation service, so you can obtain attendance reports and perform access audits in real time, and can even know data such as whether they have accessed or not, the date or time.
This way, we can send emails to attendees after the event is completed to remind, thank them, or encourage them to take additional action.
Everything is stored in the cloud, allowing you to access the information at any time from any device.
¿Necesitas alquilar equipos o material para tu evento?
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FAQs
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¿Qué ofrece el sistema de acreditación y registro de asistentes?
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¿Cómo funciona el software de acreditaciones?
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¿Cuáles son las diferentes formas de enviar acreditaciones para eventos?
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¿Cómo se gestionan los accesos y permisos dentro del evento?
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¿Cómo se realiza el seguimiento de los envíos de acreditaciones y comunicaciones por correo electrónico?
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¿Ofrece integración con el servicio de validación de entradas?
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¿Cómo se realiza la auditoría de acceso y seguimiento de asistentes en tiempo real?
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¿Se ofrece alquiler de equipos o material para eventos?
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