Accreditation system and registration of attendees for events
We offer professional solutions for event organizers to manage registrations, the accreditation system and the registration of attendees at events without complications and improving the experience of attendees.
We have powerful accreditation software for events
At Exyt Control we have developed Exyt-Acreditados, a custom software that adapts to all types of events and allows total flexibility to adjust to the unique needs of your event.
Our platform offers the possibility of obtaining attendee data through online registration, sending tickets and managing access, all in the same process.
In addition, it allows you to centralize all contacts for an event and track the verification phases of an attendee or manage the sending of accreditations. But that’s not all, you can also change the status, group and add or delete contacts.
Three ways to send accreditations
When organizing an event, we find ourselves needing to keep track of attendees. Depending on the type of event, we will have three ways to accredit them:
Online registration platform for an open event
When it is an open event and any user can obtain their entry, the simplest thing is to have them register their data in a web form.
Mass communication to the guest list
When all the guest data is available and mass communication only needs to be carried out, we prepare everything through the list of attendees and send the invitations.
Manual attendee management for event workers and other profiles
When it comes to a worker or any other group that the event organization wishes to validate, it is easier to enter the data directly into the accredited management panel. In addition to different types of groups (press, artists, workers, guests...), parking passes can also be managed.
How are accreditations managed?
In all cases, an email is sent to the user to indicate the access process that must be followed from that moment on. Sometimes, the accreditation is attached to the same email or the point enabled on the premises is simply communicated to complete the process.
1. Access
Manage access to the premises for workers, guests, press and vehicles, among others.
2. Privileges
Assign different privileges and transit permissions within the event depending on the user's role.
3. Permissions
Authorize the different department managers to review, accept, deny or block access to people registered on the platform.
4. Mailing
Send by e-mail the documentation to access the premises and track shipments, if the e-mails have been correctly delivered, have been opened or there have been deliverability problems.
Attendance data in real time
The Exyt-Acreditados platform is integrated with the ticket validation service, so you can obtain attendance reports and perform access audits in real time, and can even know data such as whether they have accessed or not, the date or time.
This way, we can send emails to attendees after the event is completed to remind, thank them, or encourage them to take additional action.
Everything is stored in the cloud, allowing you to access the information at any time from any device.
¿Necesitas alquilar equipos o material para tu evento?
Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Aenean commodo ligula eget dolor. Aenean massa. Cum sociis natoque penatibus et magnis dis parturient montes, nascetur ridiculus mus. Donec quam felis, ultricies nec, pellentesque eu, pretium quis, sem.
Nulla consequat massa quis enim. Donec pede justo, fringilla vel, aliquet nec, vulputate eget, arcu.
In enim justo, rhoncus ut, imperdiet a, venenatis vitae, justo. Nullam dictum felis eu pede mollis pretium. Integer tincidunt. Cras dapibus. Vivamus elementum semper nisi. Aenean vulputate eleifend tellus.
FAQs
Learn all the details and answer your questions about our system of accreditation and registration of attendees for events.
What does the attendee registration and accreditation system offer?
We offer professional solutions for event organizers to manage registrations, the accreditation system and the registration of attendees at events without complications and improving the experience of attendees.
How does accreditation software work?
At Exyt Control we have developed Exyt-Acreditados, a custom software that adapts to all types of events and allows total flexibility to adjust to the unique needs of your event. Our platform offers the possibility of obtaining attendee data through online registration, sending tickets and managing access, all in the same process.
In addition, it allows you to centralize all contacts for an event and track the verification phases of an attendee or manage the sending of accreditations. But that’s not all, you can also change the status, group and add or delete contacts.
What are the different ways to send event badges?
Depending on the type of event, we will have three ways to accredit them and deliver the credentials in PDF and via email: online platform for an open event, mass communication to the guest list or manual management of attendees for event workers and other profiles.
How are accesses and permissions managed within the event?
Through our Exyt-Acreditados platform, different privileges and transit permits can be assigned within the event depending on the user’s role, as well as authorize the different department managers to review, accept, deny or block access to people registered on the platform. Exyt-Acreditados is integrated with Exyt-Events to be able to do a professional validation of accreditations.
How are accreditation shipments and email communications tracked?
When attendees are accredited, an email is sent to the user to send the attached accreditation or the point enabled in the venue is simply communicated to complete the process. With the aim of minimizing the number of incidents in access control, these shipments can be tracked, whether the emails have been correctly delivered, have been opened or whether deliverability problems have occurred.
Do you offer integration with the ticket validation service?
Exyt-Acreditados is integrated with the Exyt-Events validation service. Integrations with third-party services via API are also offered.
How do you track attendees in real time?
The Exyt-Acreditados platform is integrated with the ticket validation service, so you can obtain attendance reports and perform access audits in real time, and can even know data such as whether they have accessed or not, the date or time.
Do you offer equipment or material rental for events?
We have professional equipment for rental, they are the same ones we use to provide service at events. Thus, among the many options we have, you can choose the one that best suits your needs. In addition, all our equipment has the possibility of being rented with our access software. Among them, we have PDAs, barcode readers, label printers, bracelet printers or PCs.
